Timesheet Policy

The company requires all employees to maintain a daily record of their work attendance in an approved timekeeping system to account for both Direct and Indirect labor hours worked. Employees will utilize the company electronic timekeeping program, Unanet, to capture these hours on a daily basis. Each employee working on a specific contract will be assigned a Client/Work Order number, which will be coded in the Task column.

The electronic time sheet is the only way the company knows how many hours an employee worked, total client charges, and payroll calculations. The employee is personally responsible for the accuracy and completeness of their timesheet. Only the employee can document hours and any falsification of time entry is considered fraud and means for immediate termination of employment.

Employees must observe the Timekeeping Policy signed at time of employment:

  1. Each time sheet must be e-signed by the employee and approved by the appropriate supervisor on a weekly basis. For timekeeping purposes, the calendar week runs Saturday through Friday. At the end of the day every Friday, you are required to verify your time and sign your timesheet for that week. Once your timesheet is signed, it goes to your supervisor for approval. Do not sign your timesheet before it is completed.
  2. The pay periods run on a semi-monthly basis. The first pay period runs from the first of the month through the 15th of the month and is paid on the 25th of the month. The second pay period runs from the 16th of the month through the end of the month and is paid on the 10th of the following month.
  3. Time not charged directly to projects/contracts must be recorded under Indirect and authorized by the immediate supervisor and approved by senior management.
  4. Time will be recorded in 1/4-hour increments, unless otherwise specified by contract or under direction from your project, task, or TTO lead.
  5. Employees, who report to the customer site may be required to log hours worked in a separate timekeeping system, depending on the customer and contract being supported. This requirement does not negate the need of maintaining the company timesheet.
  6. Any errors on timesheets submitted will be adjusted in the subsequent pay period. Delays in submitting timesheets may cause a paycheck to be delayed as much as one pay period.
  7. If an employee will be absent for a prolonged period of time on some form of authorized leave or on travel status, they are required to complete a future timesheet in the e-Time system prior to leaving. Comments should be entered for any days the employee will be out. If the employee does not have access to the Unanet system during this time, he or she should call the Human Resources Department. The administrator will go into the system and enter the hours on the employees behalf.